Automation and digitization are significant and expansive processes in today's world that affect all areas of our lives. The future is not only robots in factories and warehouses but also the digital transformation of information flows. The contemporary company's work requires regular accountability, traceability, and controllability. Old paperwork can no longer provide the level of requirements that businesses must meet now. It is time to move on to digital document flow.
Three Fears of Digital Document flow
Why do business managers delay digitize their documents? The first and greatest fear is insecurity. Digital documents are easier to forge than paper documents.
The second reason is the inflexibility and inconvenience of existing digital document storage systems. Often, even when the company switches to digital document flow, it just duplicates all paper documents to the database, and it does not make paperwork easier. Digital document flow software should include process automation, various types of access, and integration with the company's whole IT landscape.
And the last thing that bother the integration of digital paperwork is the separation of business from IT. Business managers are not interested in technical details, they need ready-made services that make the work more comfortable.
Tools to Defeat the Fears
However, when the whole economy is completely transformed, it is impossible to leave an old paper document management to your business. Financial and reporting documentation should be kept safe. For the invulnerability of digital document management, the best solution is to implement digital services based on blockchain technology. Constant remote verification and storage of documents in a distributed database give confidence in the authenticity of the records in the system. This level of protection allows companies to keep digital documentation in line with high internal requirements.
FCE Group AG has developed a system of flexible digital tools to improve visibility and automate the workflow. These are ready-made tools that can be customized to suit the specifics of the business.
BISTRA is a document and task management service with constant performance analysis and evaluation functions. This service turns the company's paperwork into digital document management with access regulation. As a workflow transformation, BISTRA provides tracking of the progress of individual employees and departments, and efficiency analysis, and optimization solutions.
A contemporary company needs to be reliable and understandable for its managers and employees. For this, BISTRA has a task management function. Communication, proper reporting, and visible responsibility open new levels of efficiency for companies.
For each employee, the system displays tasks that they must perform during the day, week, or month, and monitors their performance. The work of each employee correlates with the whole team. BISTRA technology
allows company managers to control all the production processes and internal processes of the company automatically.
Secure Financial Documentation
Not only business but also financial documentation based on the blockchain promotes the work of the company and improves security. To safely interact with the financial side of the company, FCE has developed a system of flexible smart contracts SMACO
. Smart blockchain-based contracts are self-fulfilling prescribed intelligent algorithms that can be set initially. Blockchain provides trusted and secure interaction between the parties to the transaction. Transactions can be carried out under specified conditions and in preset forms from the library of intellectual contracts.
A natural addition is a remote secure contract signature - DOCFLOC
. Together with remote verification and storage of documents in the blockchain and smart contracts, e-signature provides a safe and trusting interaction between the parties.
Digital paperwork can and should be clear, accessible, and secure. FCE helps businesses take a step into the future and transform into digital.